Have Paragon Holidays handle your event reservations. Our convenient and secure online forms will make your conference and group travel a breeze!
Event/Meeting Planning
Here at Paragon Holidays, we have a talented and experienced meeting planning staff with years in the travel and meeting industry. We are able to handle any of your corporate or incentive meetings. Whether it is a luncheon meeting for your Board of Directors or a Sales Meeting for 1500, we can formulate a game plan to maximize your return on investment for each.
Paragon Holidays has numerous long-standing relationships with suppliers, providing a negotiating edge with airlines, hotels, resorts, outside venues for meetings and out of the ordinary events.
We work directly with your department heads to put together a program that will accomplish all the goals set forth for the meeting, while keeping costs within a specified budget. For a minimal fee, we are able to take much of the labor intensive and time-consuming work off your hands. From the initial proposal to the final reconciliation we can oversee every detail of the event. In addition, we are able to:
- Provide our services, expertise and experience for the initial site selection and inspection
- Negotiate with the various suppliers to secure the best possible prices and services from each.
- Put together a full budget and proposal for each meeting or Fair.
- Coordinate all facets of the registration process.
- Cross reference all travel, hotel, landing and program details for each participant.
- Provide up to the minute reports on registrations.
- Consolidate all related costs into one master account, making your accounting much easier.
- Plan off-site programs for attendees or spousal programs.
- Handle all details of the meeting itself - room setups, F&B, off-site venues, transportation and transfers, baggage handling, meet and greet at the airport and on property, etc.
- Provide an On-Site Program director and a staff (depending upon size of event) to handle all day-to-day details for the duration of the meeting.
- Reconcile final accounting with properties and suppliers.
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